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Handbook for Observers, March 2019

By ECI

Handbook for Observers
March, 2019
A digital handbook for observers having detailed information of Observer’s Duty, Briefing of Observers, Tours and Absence from Headquarters, Observer Portal, Role of Observers, Reports by Observers, Postal Ballot for Observers ,Arrival of Observers in the Constituencies, Interface of ROs/AROs And DEO, Scrutiny of Nomination Papers, Allotment of Symbols, Electoral Rolls, Meeting with the Candidates, Visit of Areas in the Constituency and Polling Stations, Review of Overall Preparedness of Law & Order Machinery, Implementation of Model Code of Conduct, Media Certification and Monitoring Committee (MCMC), Expenditure Monitoring, EVM, VVPAT, Preparations for Date of Poll, Poll Day Activities, Scrutiny of Register of Voters, Re-Poll and Adjourned Poll Cases, Counting of Votes etc.

25,260 downloads
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- observer handbook
Updated March 19
HAND BOOK FOR OBSERVERS- MARCH 2019 EDITION 4 (VOLUME I&II)

By Observer Planing Section

HAND BOOK FOR OBSERVERS- MARCH 2019 EDITION 4 (VOLUME I&II)

4,170 downloads

Updated April 14
HANDBOOK FOR MEDIA

By Communication

The Handbook for Media is prepared during every General Election to Lok Sabha mainly for Media. This book contains concisely all relevant updates, instructions and guidelines issued by ECI related to Media for the ongoing election announced on 10th March 2019 .This handbook should help friends in the media to have an appreciation of some of the important aspects of election management particularly in areas that could concern them.

2,923 downloads
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  - ge 2019
Updated Sunday at 07:32
Handbook for Polling Agent, Feb 2019

By Communication

HANDBOOK FOR POLLING AGENT, Feb-2019

15,165 downloads
- handbook
- polling agent
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Updated March 20
Handbook for Counting Agent, Feb-2019

By Communication

HANDBOOK FOR COUNTING AGENT, Feb-2019

2,882 downloads
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- counting agent
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Updated March 20
Handbook for Candidate, Feb 2019

By Communication

HANDBOOK FOR CANDIDATE, FEB 2019

10,039 downloads
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- candidate
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Updated March 16
National Election Planner

By Communication

National Election Planner

2,538 downloads
- national election planner
Updated March 14
Hand book for Returning Officer February 2019

By Communication

Hand book for Returning Officer_Document 23 - Edition -1

21,521 downloads
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- ro
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Updated March 11
Handbook for Presiding Officers, October 2018

By ECI

Handbook for Presiding Officers
Table of Content
PRELIMINARY
INTRODUCTION
BRIEF INTRODUCTION TO EVM AND VVPAT
LEGAL PROVISIONS
BROAD OUTLINES OF DUTIES
FORMATION OF POLLING PARTY AND TRAININGS
POLLING PARTY
POLLING TRAININGS
APPLICATION FOR POSTAL BALLOT PAPER
COLLECTIONS OF VOTING MACHINE AND POLLING MATERIALS
POLLING MATERIALS
CHECKING OF EVM AND VVPAT
CHECKING OF POLLING MATERIALS
PHOTO ELECTORAL ROLLS
PHOTO ELECTORAL ROLLS
INTRODUCTION TO EVM AND VVPAT
INTRODUCTION TO EVM
M2 EVM DISPLAYS
M3 EVM DISPLAYS
INTRODUCTION TO VVPAT
SET UP OF POLLING STATIONS
ARRIVAL AT THE POLLING STATION
ABSENCE OF POLLING OFFICER
SET UP OF POLLING STATION FOR SINGLE ELECTION
SET UP OF POLLING STATIONS FOR SIMULTANEOUS ELECTION
OTHER PRECAUTIONS
DISPLAY OF NOTICE
VOTING PROCEDURE FOR SIMULTANEOUS ELECTIONS
HELP DESK
SECTOR OFFICERS
SECURITY ARRANGEMENTS AT POLLING STATIONS
ASSIGNMENTS OF DUTIES TO POLLING OFFICERS
DUTIES OF POLLING OFFICERS AT SINGLE ELECTION
First Polling Officer Second Polling Officer Third Polling Officer Fourth Polling Officer (In charge of VSDU if M2 VVPAT is used) DUTIES OF POLLING OFFICERS AT SIMULTANEOUS ELECTION
First Polling Officer Second Polling Officer Third Polling Officer Fourth Polling Officer Fifth Polling Officer IMPORTANT DUTIES OF 4TH AND 5TH POLLING OFFICERS Presiding Officer’S DUTies IN BRIEF
CLOSING THE POLL
MICRO-OBSERVER
VOTER ASSISTANCE BOOTH
DIGITAL CAMERA PERSON
REGULATION OF ENTRY INTO AND SEATING ARRANGEMENTS IN THE POLLING STATION
PERSONS ENTITLED TO ENTER THE POLLING STATIONS
CPF PERSONNEL
PRODUCTION OF APPOINTMENT LETTERS BY POLLING AGENTS
ATTENDANCE OF POLLING AGENTS
PASSES FOR POLLING AGENTS
SEATING ARRANGEMENT FOR POLLING AGENTS IN THE POLLING STATION
SMOKING PROHIBITED INSIDE POLLING STATION
FACILITIES TO PRESS REPRESENTATIVES , PHOTOGRAPHERS
AND VIDEOGRAPHER AT THE POLLING STATION
FACILITIES FOR OBSERVERS APPOINTED BY THE COMMISSION
ADDITIONAL INFORMATION REPORT ON 16 POINTS TO BE SUBMITTED
TO THE CONSTITUENCY OBSERVER/RETURNING OFFICER
WEARING OF BADGES ETC INSIDE THE POLLING STATION
SETTING UP OF EVM AND VVPAT BEFORE COMMENCEMENT OF POLL
PRELIMINARIES BEFORE POLL
PREPARATION ON THE BALLOTING UNIT
INTERLINKING OF BALLOTING UNIT AND VVPAT
PREPARATION OF VVPAT
PREPARATION OF CONTROL UNIT
CHECKING OF CONTROL UNIT
PREPARATION OF CONTROL UNIT
CONNECTING BU, CU AND VVPAT
SWITCHING ON CONTROL UNIT
CLOSING THE REAR COMPARTMENT OF CONTROL UNIT
CONDUCTING MOCK POLL
DEMONSTRATION OF ‘CLEARING’ OF EVM AND VVPAT
MOCK POLL
MOCK POLL IN CASE OF REPLACEMENT OF EVM
MOCK POLL IN CASE OF REPLACEMENT OF VVPAT
RECORDING POLL START AND POLL END DATE AND TIME
FIXING OF GREEN PAPER SEAL IN THE CONTROL UNIT
FIXING GREEN PAPER SEAL
SIGNATURE OF PRESIDING OFFICER AND POLLING OFFICER ON PAPER SEAL
ACCOUNT OF PAPER SEALS
CLOSING AND SEALING OF CU AND VVPAT
SPECIAL ADDRESS TAG
CLOSING AND SEALING OF OUTER COVER OF RESULT SECTION
OF CONTROL UNIT
STRIP SEAL
METHOD OF SEALING EVM WITH STRIP SEAL
PRECAUTION WHILE SEALING WITH STRIP SEAL
SEALING OF DROP BOX OF VVPAT WITH THREAD USING ADDRESS
TAG BEFORE ACTUAL POLL
EVM AND VVPAT READY FOR ACTUAL POLL
COMMENCEMENT OF THE POLL
COMMENCEMENT OF THE POLL
WARNING ABOUT SECRECY OF VOTING
PRECAUTION FOR INDELIBLE INK
MARKED COPY OF THE ELECTORAL ROLL
REGULATION OF ENTRY OF VOTERS TO POLLING STATION
PERSONS TO BE ADMITTED INSIDE THE POLLING STATION
SAFEGUARDS FOR FREE AND FAIR ELECTION
DECLARATIONS BY PRESIDING OFFICER AS SAFEGUARDS FOR ENSURING FREE AND FAIR ELECTION
PROCEDURE TO BE FOLLOWED AT THE TIME OF USE OF NEW VOTING MACHINE
ENFORCEMENT OF ELECTION LAW IN AND AROUND POLLING STATION
IMPARTIALITY AND MAINTENANCE OF DECORUM
BAN ON CANVASSING
CANDIDATE’S ELECTION BOOTH
DISORDERLY CONDUCT IN OR NEAR THE POLLING STATION
REMOVAL OF TROUBLE MAKERS
ILLEGAL HIRING OF VEHICLES FOR THE CONVEYANCE OF VOTERS
REMOVAL OF VOTING MACHINE FROM POLLING STATION TO BE AN OFFENCE
BREACH OF OFFICIAL DUTY BY ELECTION OFFICERS
PROHIBITION OF GOING ARMED TO OR NEAR A POLLING STATION
PROHIBITION OF USE OF CELLULAR PHONES, CORDLESS PHONES,
WIRELESS SETS ETC
VERIFICATION OF ELECTOR’S IDENTITY AND PROCEDURE IN CASE OF CHALLENGE
VERIFICATION OF ELECTOR’S IDENTITY
LIST OF DEAD, ABSENT AND ALLEGED BOGUS VOTERS
CHALLENGED VOTES
CHALLENGING A VOTER’S IDENTITY
CHALLENGE FEE
SUMMARY INQUIRY
RETURN OR FORFEITURE OF CHALLENGE FEE
CLERICAL AND PRINTING ERRORS IN THE ROLL TO BE OVERLOOKED
FACT OF ENROLMENT OF A VOTER NOT TO BE QUESTIONED
DECLARATION OF ELECTOR ABOUT HIS AGE
APPLICATION OF INDELIBLE INK AND OBTAINING SIGNATURE/ THUMB IMPRESSION OF ELECTOR BEFORE PERMITTING HIM TO RECORD HIS VOTE
INSPECTION OF VOTER’S LEFT FOREFINGER AND APPLICATION OF INDELIBLE INK
APPLICATION OF INDELIBLE INK AT FRESH POLL (RE-POLL)/COUNTERMANDED POLL
APPLICATION OF INDELIBLE INK WHEN ELECTOR HAS NO LEFT FOREFINGER
RECORD OF ELECTORAL ROLL NUMBER OF ELECTOR IN REGISTER OF VOTERS
DEFINITION OF SIGNATURE OF ELECTOR
THUMB IMPRESSION OF ELECTOR
SIGNATURE/THUMB IMPRESSION ON THE ‘REGISTER OF VOTERS’
BY BLIND OR INFIRM OR LEPER ELECTORS
ISSUE OF VOTER’S SLIP TO ELECTOR
RECORDING OF VOTES AND VOTING PROCEDURE
RECORDING OF VOTE
PERMITTING ELECTOR TO RECORD VOTE
VOTING PROCEDURE
TALLYING OF NUMBER OF VOTES POLLED PERIODICALLY
PRESIDING OFFICER’S RIGHT TO ENTER THE VOTING COMPARTMENT
DURING POLL
MAINTENANCE OF SECRECY OF VOTING BY ELECTORS
VOTING PROCEDURE TO BE STRICTLY OBSERVED
REFUSAL TO OBSERVE VOTING PROCEDURE
VOTING BY BLIND AND INFIRM VOTERS
ELECTORS DECIDING NOT TO VOTE
VOTING BY PUBLIC SERVANTS ON ELECTION DUTY
VOTING BY PROXY
TENDERED VOTES
TENDERED VOTE
DESIGN OF TENDERED BALLOT PAPER
ACCOUNT OF TENDERED BALLOT PAPERS
RECORD OF VOTERS TO WHOM TENDERED BALLOT PAPERS ISSUED
ADJOURNMENT/STOPPAGE OF POLL DUE TO RIOT, BOOTH CAPTURING, ETC
ADJOURNMENT OF POLL DUE TO RIOT ETC
COMPLETION OF ADJOURNED POLL
STOPPAGE OF POLL FOR FAILURE OF EVM, BOOTH CAPTURING ETC
CLOSING OF VOTING MACHINE IN CASE OF BOOTH CAPTURING
CLOSE OF POLL
VOTING BY PERSONS PRESENT AT THE POLLING STATION AT THE CLOSING HOUR
CLOSING OF POLL
ACCOUNT OF VOTES RECORDED
PREPARATION OF ACCOUNT OF VOTES RECORDED
SUPPLY OF ATTESTED COPIES OF ACCOUNT OF VOTES RECORDED
TO POLLING AGENTS
DECLARATION TO BE MADE AT THE CLOSE OF THE POLL
SEALING OF THE EVM AND VVPAT AFTER CLOSE OF POLL
SEALING OF EVM AND VVPAT
SEALING OF ELECTION PAPERS
SEALING OF ELECTION PAPERS IN PACKETS
PACKING OF STATUTORY, NON-STATUTORY COVERS AND ELECTION MATERIALS
SEALING OF COVERS
PREPARATION OF THE DIARY AND DELIVERY OF VOTING MACHINES AND ELECTION PAPERS AT THE COLLECTION CENTRES
PREPARATION OF THE DIARY
TRANSMISSION OF EVM, VVPAT AND ELECTION PAPERS TO THE RETURNING OFFICER 115
BRIEF GUIDELINES FOR THE PRESIDING OFFICERS/ POLLING OFFICERS

ANNEXURE 1
EXTRACTS FROM THE REPRESENTATION OF THE PEOPLE ACT, 1951
ANNEXURE 2
EXTRACTS FROM THE CONDUCT OF ELECTIONS RULES, 1961
ANNEXURE 3
OUTLINES OF FUNCTIONS TO BE PERFORMED BY PRESIDING OFFICERS  AT VARIOUS STAGES
ANNEXURE 4
FORM M21- RECEIPT OF RETURN OF ELECTION RECORDS AND MATERIAL AFTER POLL
ANNEXURE 5
DECLARATION BY THE PRESIDING OFFICER
ANNEXURE 6
LETTER OF COMPLAINT TO THE SHO POLICE
ANNEXURE 7
FORM OF DECLARATION BY ELECTOR ABOUT AGE
ANNEXURE 8
RECEIPT BOOK
ANNEXURE 9
LIST RELATED TO UNDER-AGED ELECTORS
ANNEXURE 10
DECLARATION BY THE COMPANAION OF BLIND OR INFIRM ELECTOR
ANNEXURE 11
FORM 17C
ANNEXURE 12
PRESIDING OFFICER’S DIARY
ANNEXURE 13
FORMAT FOR PRESIDING OFFICER’S ADDITIONAL REPORT TO BE SUBMITTED TO CONSITUENCY OBSERVER/RO
ANNEXURE 14
MOCK POLL CERTIFICATE
ANNEXURE 15
DECLARATION UNDER RULE 49MA
ANNEXURE 16
FORM OF DECLARATION BY ELECTOR WHOSE NAME IS IN ABSENTEE /SHIFTED / DEAD LIST
ANNEXURE 17
POLLING AGENTS / RELIEVING AGENTS MOVEMENT SHEET
ANNEXURE 18
HANDLING OF CU-BU-VVPAT FAILURES/ERRORS DURING POLL
ANNEXURE 19
LIST OF POLLING MATERIALS FOR A POLLING STATION WHERE EVM AND VVPAT IS USED
ANNEXURE 20
CHECK MEMO FOR PRESIDING OFFICER

63,862 downloads

Updated March 22
Handbook for ERO and AERO Certification, April 2018 ( Vol I / Vol II)

By ECI

Handbook for ERO and AERO Certification, April 2018 ( Vol I / Vol II)
Table of Contents

Message –
Chief Elecon Commissioner of India ........................................................
i Message – Elecon Commissioner of India ............................................
ii Message – Elecon Commissioner of India ...........................................
iii Foreword .................................................................................................
iv Glossary of The Terms Used .................................................................
1. Electoral Rolls: Constuonal & Legal Provisions....................................
1.1 Introducon.............................................................................................
1.2 Fundamentals of Electoral Rolls: ........................................................
1.3 Maintenance of Electoral Rolls............................................................
2. Procedure for electoral Registraon ......................................................
2.1 Electoral officers and Support Staff - Roles and Responsibilies .......
2.2 Processing of Electoral Forms ...........................................................
3. Demarcaon and Raonalizaon of Polling Staons...................................
3.1 Polling staons ......................................................................................
3.2 PS Raonalizaon ....................................................................................
3.3 Shiing of PS To New Building ..............................................................
4. Health of Electoral Roll ........... ...............................................................
4.1 Introducon .............................................................................................
4.2 Projecon of census data .......................................................................
4.3 Removal of names of dead electors: ..................................................
4.4 Improvement in quality of photograph: ................................................
4.5 Electors Photo Identy Card ....................................................................
5. Revision of Electoral Rolls........................................................................
5.1 Types of Revision .....................................................................................
5.2 Process of Revision ..................................................................................
5.3 Preparaon of various Formats – .............................................................
5.4 Preparaon of ERs During Revisions ........................................................
ANNEXURE - 1 ................................................................................................
ANNEXURE - 2 .................................................................................................
ANNEXURE - 3 .................................................................................................
ANNEXURE - 4 .................................................................................................
ANNEXURE - 5 .................................................................................................
ANNEXURE - 6 .................................................................................................
ANNEXURE - 7 .................................................................................................
ANNEXURE - 8 .................................................................................................
ANNEXURE - 9 .................................................................................................
ANNEXURE - 10 ...............................................................................................
ANNEXURE - 11 ...............................................................................................
ANNEXURE - 12 ................................................................................................
ANNEXURE - 13 ................................................................................................
ANNEXURE - 14 ................................................................................................
ANNEXURE - 15 ................................................................................................
ANNEXURE - 16 ................................................................................................
ANNEXURE - 17 ...............................................................................................
ANNEXURE - 18 ................................................................................................
ANNEXURE - 19 ................................................................................................
ANNEXURE - 20 ................................................................................................
ANNEXURE - 21 ................................................................................................
ANNEXURE - 22 ................................................................................................
ANNEXURE - 23 .................................................................................................
ANNEXURE - 24 .................................................................................................
ANNEXURE - 25 ..................................................................................................

6,010 downloads
- handbook
Updated October 16, 2018
Election Symbols (Reservation and Allotment) Order, 2017

By ECI

Election Symbols (Reservation and Allotment) Order, 2017
Content:
The Election Symbols (Reservation & Allotment) Order, 1968 3- List of the National Parties and the Symbols respectively reserved for them and postal address of their Headquarters, as Notified vide the Commission’s Notification No.56/2016/PPS-III, dated 13.12.2016 List of the State Parties, the State or States in which they are State Parties and the Symbols respectively reserved for them in such State or States and postal addresses of their Headquarters as Notified vide the Commission’s Notification No.56/2016/PPS-III, dated 13.12.2016 List of the registered-unrecognized political parties and postal address of their Headquarters as Notified vide the Commission’s Notification No.56/2016/PPS-III, dated 13.12.2016. List of the registered-unrecognized political parties and postal address of their Headquarters as Notified vide the Commission’s Amendment Notification No.56/2016/PPS-III, dated 11-01-2017 List of the registered-unrecognized political parties registered after 11.01.2017 to 31.07.2017 List of free symbols. Images of symbols reserved for National Parties Images of symbols reserved for State Parties. List of registered unrecognized political parties covered under paragraph 10A/10B of the Symbols Order, and the symbols allotted to them when they were recognized parties. Images of free symbols.

2,499 downloads
- handbook
- election symbol
Updated October 16, 2018
Background material related to Election to the office of Vice-President of India, 2017

By ECI

BACKGROUND MATERIAL REGARDING PRESIDENTIAL ELECTION- 2017 THE VICE-PRESIDENT, 2017
The term of office of the Vice-President of India is up to and including 10th August, 2017. Under the provisions of sub-section (1) and sub-section (3) of section 4 of the Presidential and Vice-Presidential Elections Act, 1952, the notification calling the VicePresidential Election can be issued by the Election Commission on or after the sixtieth day before the expiry of the term of office of outgoing Vice-President, i.e., notification containing the programme of election to the office of the Vice-President can be issued in the present case by the Election Commission on any day after 12th June, 2017............

243 downloads
- handbook
Updated October 16, 2018
Background material related to Election to the office of President of India 2017

By ECI

BACKGROUND MATERIAL REGARDING PRESIDENTIAL ELECTION- 2017
The term of office of the present President of India is upto 24th July, 2017. Thus an election is due to be held for electing a new President before the 24th July, 2017. Under the provisions of sub-section (3) of section 4 of the Presidential and Vice-Presidential Elections Act, 1952, the notification under sub-section (1) of section 4 of the said Act calling the election can be issued by the Election Commission on or after the sixtieth day before the expiry of the term of office of outgoing President. That is, the notification containing the programme of election to the office of the President can be issued by the Election Commission on any day after 25th May, 2017.....................

326 downloads
- handbook
Updated October 16, 2018
The Presidential and Vice-Presidential Elections Act, 1952 and Elections Rules, 1974

By ECI

The Presidential and Vice-Presidential Elections Act, 1952 and Elections Rules, 1974
This is a digital edition of the Presidential and vice-Presidential Election Act, 1952 as on 1st July, 1974 containing the authoritative Hindi text thereof and the, Hindi and English versions of the rules made thereunder. The Hindi text of the Act was published in the Gazette of India, Extraordinary, Part II. Section 1A, No.2, vol. III, dated 6th April,1967 on pages 480 to 489. The Hindi text of the Presidential and Vice-presidential Elections (Amendment) Act,. 1974 which has been incorporated in the main Act was published in the Gazette of India, Extraordinary, part II, Section 1A, No. 15, Vol. X, dated 13th June, 1974. The Hindi text of the rules was published in the Gazette of India, Extraordinary, Part n, Section 3A, dated 21st May, 1974. ...............................

359 downloads
- handbook
Updated October 16, 2018
Compendium of Instructions on Media Related Matters

By ECI

Compendium of Instructions on Media Related Matters

1,734 downloads
- handbook
Submitted September 20, 2018
Observer Handbook 2017

By ECI

Observer Handbook 2017
(Bilingual)

1,143 downloads
- handbook
- observer handbook
Submitted September 20, 2018
Standard Operating Procedure (SOP) for last 72 hours till counting

By ECI

Standard Operating Procedure (SOP) for last 72 hours till counting
(Bilingual)

4,684 downloads
- handbook
Submitted September 20, 2018
Instructions on Providing Facilities to Persons with Disabilities, 2016

By ECI

Instructions on Providing Facilities to Persons with Disabilities, 2016
(Bilingual)

1,194 downloads
- handbook
Submitted September 20, 2018
Handbook for Returning Officers - For Council Elections

By ECI

Handbook for Returning Officers - For Council Elections
(Bilingual)

1,920 downloads
- handbook
Submitted September 20, 2018
Trainers for BLOs, 2011

By ECI

Trainers for BLOs, 2011

481 downloads
- handbook
Submitted September 20, 2018
Handbook for Booth Level Officers

By ECI

Handbook for Booth Level Officers
(Bilingual)

2,668 downloads
- handbook
Submitted September 20, 2018
handbook Handbook for Returning Officers,Updated 2014

By ECI

Handbook for Returning Officers,Updated 2014
View E-Book (English/Hindi)

5,534 downloads
- returning officer
- 2014
Submitted June 26, 2018
handbook Handbook for Counting Agents (Updated 2014)

By ECI

Handbook for Counting Agents (Updated 2014)
(At Elections where Electronic Voting Machines are used)
(English & Hindi)

640 downloads
- counting agent
- 2014
Submitted June 25, 2018
handbook Handbook for Polling Agents (Updated 2014)

By ECI

Handbook for Polling Agents (Updated 2014)
(At Elections where Electronic Voting Machines are used)
(English & Hindi)

714 downloads
- polling agent
- 2014
Submitted June 25, 2018
handbook Handbook for Candidates

By ECI

Handbook for Candidates

1,682 downloads
- candidate
Submitted June 25, 2018