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Important Instructions

  

798 files

  1. Bye elections to 01-Manjeshwar, 82-Ernakulam, 102-Aroor, 114-Konni, & 133- Vattiyoorkavu ACs in the State of Kerala- Commission's order regarding identification of electors-reg.

    Commission's Order dated 15th October, 2019, regarding identification of electors at the current bye-elections to the State Legislative Assemblies of Kerala, notified on 23-09-2019 from 01-Manjeshwar, 82-Ernakulam, 102-Aroor, 114-Konni, & 133-Vattiyoorkavu Assembly Constituencies in the State of Kerala.
    The Commission has directed that all electors in the above said bye elections, who have been issued EPIC have to produce the EPIC for their identification at the polling station before casting their votes. Those electors who are not able to produce the EPIC shall produce one of the alternative photo identity documents mentioned in paragraph 7 of  the Order for establishing their identity. The list of documents is reproduced below for clarity:
    Passport; Driving License; Service Identity Cards with photograph issued to employees by Central/State Govt. PSUs/Public Limited Companies; Passbooks with photograph issued by Bank/Post Office (except passbook issued by Co-operative Banks of Kerala); PAN Card; Smart Card issued by RGI under NPR; MNREGA Job Card; Health Insurance Smart Card issued under the scheme of Ministry of Labour; Pension document with photograph, Official identity cards issued to MPs/MLAs/MLCs Aadhaar Card.  
    Overseas electors shall have to produce their original passport only for identification.

    667 downloads

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  2. GE to the LAs of Haryana & Maharashtra and bye elections to 51 ACs of 18 States & 23-Samastipur(SC) PC in Bihar & 45-Satara PC in Maharashtra to be held simultaneously-Direction reg. transmission of postal ballot papers for service voters, electronically

    Commission's Direction dated 9th October, 2019 issued by the Commission in terms of second proviso to sub-rule (1) of Rule 23 of the Conduct of Elections Rules, 1961,laying down the manner of transmitting postal ballot papers electronically for transmission of postal ballots for service voters at the current General Elections to the State Legislative Assemblies of Haryana & Maharashtra, bye elections to 51 Assembly Constituencies(as per Annexure-I) of 18 States and bye-elections from 23-Samastipur(SC) Parliamentary Constituency in the State of Bihar & 45-Satara Parliamentary Constituency in the State of Maharashtra.

    483 downloads

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  3. General Elections to the LAs of Haryana & Maharashtra and bye elections to 51 ACs of 17 States & 23-Samastipur (SC) PC in the State of Bihar & 45-Satara PC in the State of Maharashtra to be held simultaneously - Use of EVMs and VVPATs

    Commission's Direction dated 11th October, 2019. regarding use of Electronic Voting Machines and VVPAT at the current General Elections to the State Legislative Assemblies of Haryana & Maharashtra and bye elections to 51 Assembly Constituencies (as per Annexure-I) of 17 States and 23-Samastipur(SC) Parliamentary Constituency in the State of Bihar & 45-Satara Parliamentary Constituency in the State of Maharashtra.

    275 downloads

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  4. General Elections to the LAs of Haryana & Maharashtra and bye elections to 51 Assembly Constituencies of 17 States &23-Samastipur (SC) PC in the State of Bihar & 45-Satara PC in the State of Maharashtra to be held simultaneously - Ban on EXIT POLL

    Whereas, the schedule for the General Elections to the Legislative Assemblies of Haryana & Maharashtra, bye elections from 51 Assembly Constituencies (as per Annexure-I) of 17 States and bye-elections from  23-Samastipur (SC) Parliamentary Constituency in the State of Bihar & 45-Satara Parliamentary Constituency in the State of Maharashtra, were announced by the Commission vide Press Notes dated  21st September, 2019,  22nd  September, 2019  and dated  24th September, 2019, with poll scheduled to be taken on 21-10-2019 for all the elections; and
    2.         And whereas, as per the provisions of  Section 126A of The Representation of the People Act, 1951 (in short R.P. Act, 1951) there shall be restrictions on conduct of any exit poll and publication and dissemination of result of such exit poll during such period, as may be notified by the Election Commission in this regard;
    3.         Now, therefore, in exercise of the powers under sub-Section (1) of Section 126A of the R.P. Act, 1951, the Election Commission, having regard to the provisions of sub-Section (2) of the said Section, hereby notifies the period between 7.00 A.M. and 6.30 P.M. on 21-10-2019(Monday),  as the period during which conducting any exit poll and publishing or publicizing by means of the print  or electronic media or dissemination in any other manner whatsoever, the result of any exit poll in connection with the above mentioned General Elections to the State Legislative Assemblies of Haryana & Maharashtra and bye elections from 51 Assembly Constituencies (as per Annexure-I) of 17 States and bye elections from 23-Samastipur (SC) Parliamentary Constituency in the State of Bihar & 45-Satara Parliamentary Constituency in the State of Maharashtra, shall be prohibited.
    4.         It is further clarified that under Section 126(1)(b) of the R.P. Act, 1951, displaying any election matter including results of any opinion poll or any other poll survey, in any electronic media, would be prohibited during the period of 48 hours ending with the hours fixed for conclusion of poll in the respective polling areas in connection with aforesaid General elections and bye-elections

    292 downloads

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  5. Bye elections to 46 Assembly Constituencies of 16 States & 23-Samastipur(SC) PC in the State of Bihar & 45-Satara PC in the State of Maharashtra to be held simultaneously - Commission's order regarding identification of electors

    Commission's Order dated 12th October, 2019, regarding identification of electors at the current bye-elections to the State Legislative Assemblies, notified on 23-09-2019& 27-09- 2019 from 46 Assembly Constituencies (as per Annexure-I) of 16 States and 23-Samastipur (SC) Parliamentary Constituency in the State of Bihar & 4S-Satara Parliamentary Constituency in the State of Maharashtra.

    226 downloads

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  6. Note on Electors Verification Programme (EVP), Pre-revision Activities and SSR 2020

    Note on Electors Verification Programme (EVP), Pre-revision Activities and SSR 2020
     
    Instructions on EVP and SSR 2020 issued on 25th July 2019. Supplementary letter giving details on the operationalization of EVP were issued on 25th July 2019. Discussion with CEO MP and DEOs of Bhopal and Indore done and feedback taken by Sr. DEC SS on 26th and 27th July 2019. Video Conference with CEOs on EVP, Pre-revision Activities and SSR 2020 was conducted on 30th July 2019 by Sr. DEC SS, PS NNB and Dir IT. (Minutes enclosed) As suggested by CEOs during VC, letter containing revised EVP schedule etc. was issued on 31st July 2019. Discussions with representatives of CSCs and e-Mitra of Rajasthan were done on 1st August 2019 by Sr. DEC SS and Dir IT. Discussions were held with Dir NeGD for provision of gateway for NVSP/Voter Helpline App involving Umang Platform without sharing/ routing of Data. Possibility of fetching verified documents from digi-locker through Uniform Resource Identifier (URI) mechanism avoiding physical uploading.  After finalizing the technical modalities, separate proposal would be submitted to Commission on point 7 and 8 above, for consideration and approval.
     A.     Plan of Action for rollout of EVP and Pre-revision activities
    1.     List of SVEEP Activities to be done at ECI level before Roll out (Action -SVEEP divn, Training Division along with ER and IT/ICT Divn):
    Collection of available SVEEP Material for ERs. NERP. NERPAP, SSR etc Preparing  Standard Advertisements, Banners, jingle etc.  by modifying existing and designing new Preparing audio visuals or audio and text material for Radio Jingle, Social media and You tube Preparing Common Advertisements for release on 16/08/2019 and to be  released with modification on 31st August and 15th September 2019 Preparing general framework for engagement with RWAs, Campus ambassadors, ELCs, BAGs etc. A group of CEOs may be identified to monitor and finalize all the above which would Include nearby CEOs such as Delhi, Rajasthan, Punjab, Haryana, MP. Preparing Training and Capacity Building Material for each of the official involved with EVP. Arranging for conduct of training of SLMTs by ER and IT division on 7th August 2019.  
    2.      Modification in the Portals and Apps to be done by IT/ICT Division along with ER Divn.
     Incorporating in NVSP all features and facilities a required under EVP on or before  5th Aug 2019 Incorporating all features in Hybrid BLO App for EVP on or before  5th Aug 2019 Preparing all necessary processes and UI on ERONET for EVP to roll out on 12th Aug 2019
    ( by 5th Aug development server to be set up for training purposes ) Preparing Voter Helpline APP on or before 5th Aug 2019 Designing 1950 Process protocol and protocol for login through NGS Designing process protocol and protocol for login CSC/VFS Capacity Building and Training (Officers details to be updated) Preparing GIS module/ protocol –  for Improved Maps, address, Section and Part standardization. Parameter for monitoring progress w.r.t. Dashboard indicating Collection, Verification and address standardization Mechanism for generation of Alerts BLO Performance w.r.t. Collection and verification Provision of capturing Registered Death data at DEO level in ERO Net.  3.      List of Activities to be done at CEO Level before 15th August 2019:-
    Sensitization, Motivation and Mobilization of Citizens and stakeholders and volunteers such as RWAs, Campus ambassadors, ELCs, BAGs etc. Devising and rolling out an effective SVEEP Plan, both conventional and through print, electronic and social media, to motivate citizens to use either NVSP or visit Facilitation centers so as to maximize information collection of the voters/electors/citizens Identification of officials to carry out EVP Programme Identification and activation of engagement of CSCs, Other Voter Facilitation Centers or State Level Agencies to facilitate easy participation of citizens in EVP at front-end Signing of MoU, NDA and completion of other formalities for data safety and security. Identification of State Nodal person from dealing with CSCs to work as a link with ECI and establishing technical connectivity with NVSP, ERO Net and EVP Portal by identified CSCs/agencies Full-fledged pre-testing of the working of technical systems Display of ECI Verified Voter Facilitation Center Banner in each authorized Center. Fixing responsibilities of each person who is using portal for conduct of EVP for information collection and verification Training of personnel working at CSCs/VFCs  Capacity Building/Training of stakeholders Training of DLMTs and ACLMTs by SLMTs and then cascaded training from District down to up to BLO. Sensitizing stakeholders repeatedly Training of 1950 Voter helpline Centers Briefing to Chief Secretary of the State regarding EVP, SSR 2020 and requesting them for full support. Activating mechanism of capturing Registered Death data at DEO level in ERO Net. Plan of action to effective implementation of  EVP so that full verification is achieved by 30.09.2019.    4.      List of Activities to be done ER Division and IT division along with Zona Sections:-
     To organize training at 4th Floor Conference Hall in the afternoon of on 7th August 2019  in which all US/Secy/PS/Sr Prl Secy and Sr DECs/DECs/DG must participate. Issue progress report to Zonal divisions every week and poor performing states on daily basis for required follow up. Periodical Review of states by VC on the progress of EVP  Prepare Visit Schedule of Zonal Secy/PS/Sr Prl Secy (One visit each in months of Aug/Sept)

    15,677 downloads

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  7. Measure to check 'Paid News' during elections - publicizing the confirmed paid news cases on website - regarding.

    Measure to check 'Paid News' during elections - publicizing the confirmed paid news cases on website - regarding.

    1,111 downloads

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  8. Issues regarding counting of VVPAT slips: Non-deletion of mock poll data from the Control Unit or non-removal of mock poll slips from VVPAT- counting of votes thereof and mismatch in Mandatory Verification process- regarding.

    Issues regarding counting of VVPAT slips: Non-deletion of mock poll data from the Control Unit or non-removal of mock poll slips from VVPAT- counting of votes thereof and mismatch in Mandatory Verification process- regarding.
     

    1,622 downloads

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  9. Storage of EVMs and VVPATs after counting of votes-clarification-Regarding.

    Storage of EVMs and VVPATs after counting of votes-clarification-Regarding.
     

    927 downloads

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  10. Mandatory verification of VVPAT paper -regarding.

    Mandatory verification of VVPAT paper -regarding.
     

    929 downloads

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  11. Counting of votes-regarding

    I am directed to refer to the Commission’s letters No. 470/2003/JS.II dated 25th November, 2003 and 470/2009/EPS dated 21st January, 2009 regarding Counting of Votes. It was, inter-alia, directed that the penultimate round of EVM counting is not be taken up until the counting of all Postal Ballot Papers is completed.  There is also an instruction that if victory margin is less than the number of postal ballot papers, re-verification of all postal ballot papers should be carried out by the Returning Officer.
    2.         With the introduction of ETPBS and casting of postal ballot by election duty staff at the facilitation centre, the number of postal ballot papers for counting has gone up considerably. Further, with the requirement of mandatory QR code reading for the ETPBS, the postal ballot counting will now require more time. Moreover, there is a mandatory VVPAT slips count of five Polling Stations per Assembly Segment in addition to the cases of VVPAT count that may be required on account of other reasons, such as CU not being cleared after mock poll, the CU not displaying the results at the time of counting, etc.  
    3.         In view of the above, the Commission has reviewed the above referred instructions and the modified instructions are as follows: -
    (i)                 The instruction that the penultimate round of EVM counting should be taken up only after completion of Postal Ballot counting is withdrawn. Accordingly, the EVM counting can go on irrespective of the stage of Postal Ballot counting. Once the EVM counting is completed, the VVPAT slips counting can start as per the prescribed procedure for counting VVPAT slips.
    (ii)               The Commission’s instruction for mandatory re-counting of all postal ballot papers on the ground that the margin of victory is less than the number of postal ballot has been revised to the effect that  where the margin of victory is less than the number of Postal Ballot papers rejected as invalid at the time of counting, all the rejected Postal Ballot papers shall be mandatorily re-verified by the Returning Officer before declaration of result. Whenever, such re-verification is done, the entire proceedings should be video-graphed as per the instructions in paragraph 7 of the Commission’s letter No. 470/2009/EPS dated 21-01-2009, referred to above

    3,046 downloads

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  12. Clarifications on instructions relating to counting of votes.

    (i) Filing up Part II of Form 17C and furnishing copies to counting agents.
        There are already Commission’s instructions, that Part-II of Form-17C should be separately typed out giving the names of candidates in column-2, and the result on individual tables for each round are to be entered against the names of candidates in this list. This is to be prepared in duplicate using carbon paper. The carbon copy will be used for taking multiple photocopies for supplying copy each to the counting agents at the respective table. Returning Officers should take care that the names of candidates entered in this list is exactly as per the order in the ballot paper used on the BU. For duplicate copy, carbon copy may be used so that there is no discrepancy between the two copies. Original copy will go to RO’s table for round-wise tabulation.
    (ii) Randomization of counting staff.
        In the case of counting for Parliamentary Constituency, where the counting locations for any assembly segment is far away from the headquarters of the Returning Officer, the second randomization of counting staff may be permitted to be done up to 48 hours before commencement of counting. Wherever it is proposed to be done so, i.e. earlier than 24 hours prior to commencement of counting, approval has to be obtained by the respective Returning Officer from the Chief Electoral Officer. 
    (iii) Counting of VVPAT slips when more than one VVPAT is used in a Polling Station.
        In such cases if VVPAT slips are to be counted, counting should be done separately for each VVPAT used in a polling station. 
    (iv) No. of counting tables for counting Postal Ballots
        As per the Commission’s instructions, there shall be a maximum of 4 tables, and in each round, a maximum of 500 postal ballot papers should be distributed to each table. In the constituencies where the number of postal ballot papers is high, RO is permitted to have more counting tables for postal ballot papers subject to the condition that there has to be an ARO for each such table. Accordingly, proposals for appointment of additional AROs for this purpose should be submitted for approval of the Commission well in advance.
     

    1,492 downloads

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  13. Set up Model counting centre for counting of votes from EVMs & VVPAT slips at State Headquarters District for training/orientation of ROs/AROs-regarding  

    Set up Model counting centre for counting of votes from EVMs & VVPAT slips at State Headquarters District for training/orientation of ROs/AROs-regarding  

    1,189 downloads

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  14. Storage and safety arrangement of EVMs & VVPATsinstruction regarding proper EVM/VVPAT warehousing and arrangements of storage, security, stock taking etc.-regarding

    Storage and safety arrangement of EVMs & VVPATsinstruction regarding proper EVM/VVPAT warehousing and arrangements of storage, security, stock taking etc.-regarding

    742 downloads

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  15. Mandatory verification of VVPAT paper slips- regarding.

    Mandatory verification of WPAT paper slips- regarding.
     

    1,099 downloads

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  16. Instructions on use of Power Pack (Battery) in VVPATs-regarding

    Instructions on use of Power Pack (Battery) in VVPATs-regarding
     

    336 downloads

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  17. Storage of plastic boxes having VVPAT paper slips pertaining to Mock Poll conducted on Poll Day -regarding.

    Storage of plastic boxes having VVPAT paper slips pertaining to Mock Poll conducted on Poll Day -regarding.
     

    327 downloads

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  18. EVM-Intermediate Strong Rooms for Polling Team staying with EVMs at intermediate location before poll and after poll-regarding

    EVM-Intermediate Strong Rooms for Polling Team staying with EVMs at intermediate location before poll and after poll-regarding

    241 downloads

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  19. Instructions regarding use of reserve EVMs /VVPATs of one Assembly Segment in another Assembly Segment of the same Parliamentary Constituency

    Instructions regarding use of reserve EVMs /VVPATs of one Assembly Segment in another Assembly Segment of the same Parliamentary Constituency

    189 downloads

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  20. Clarification regarding second randomization of EVMs/VVPAT and commissioning of EVMs and VVPATs for Parliamentary Constituency.

    Clarification regarding second randomization of EVMs/VVPAT and commissioning of EVMs and VVPATs for Parliamentary Constituency.
     

    159 downloads

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  21. Identification and recognition of EVMs and VVPATs for simultaneous elections- regarding.

    Identification and recognition of EVMs and VVPATs for simultaneous elections- regarding.
     

    126 downloads

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  22. Lok Sabha General Election, 2019-counting of postal ballots of service voters transmitted through ETPBS- infrastructure and advance planning-regarding.

    SOP for Counting of Service Voters using ETPBS
    Note: Scanning of QR Codes should be done in sequence without fail. Form 13-C should be scanned first, followed by both the QR Code on Form 13-A and then Form 13-B of the same postal ballot. Sequence of QR Code scanning should not be change under any circumstances.
    Step 1: The Outer covers (Form 13-C) which is having QR Code on lower right hand side, it will be read by the QR Code Reader and necessary valid checks will be performed for possible duplicates and verification of the service voter. A unique serial number will be provided by the computer. This serial number will also be manually marked by RO on the envelope being verified.
    Step 2: If no duplicate and correct verification is found, then only outer envelope (Form 13-C) will be open.
    Step 3: Open the outer cover (Form 13-C) and take out the two documents which are required to be found inside. The first one is declaration (Form 13-A) and the second one is inner cover (Form 13-B) containing the postal ballot paper.
    Step 4: RO should take out the declaration from Outer Envelope, Form 13-A and the inner cover in Form 13-B.
    Step 5: Now scan two QR Codes on Form 13-A one by one and after that scan the QR Code which is on lower right side on Form 13-B.
    Step 6: Note down the Sl. No. generated in all the above Covers.
    Step 7: If the QR Code reading does not raise any anomaly, keep Form 13B envelope and the Declaration back in Form 13C envelope and keep the envelope in a tray meant for valid Envelopes to be taken up for counting. If the QR Code reading indicates any discrepancy such as the documents not being genuine or multiple copies of the document have been received, such envelopes shall be kept in a separate tray meant for rejected envelopes.
                In the case of rejection of envelope/documents on QR code reading, the ARO in-charge of the team should see and satisfy himself about the discrepancy shown in QR code reading that results in rejection.

    1,266 downloads

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  23. Revised Formats of Candidates' Abstract Statement and Pol. Party Expenditure Statement 08.05.2019

    Revised Formats of Candidates' Abstract Statement and Pol. Party Expenditure Statement 08.05.2019

    1,286 downloads

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  24. Bye-Elections to fill the casual vacancies in the State Legislative Assembly of West Bengal - Application of Inedible Ink on elector’s finger- personnel- reg.

    Bye-Elections to fill the casual vacancies in the State Legislative Assembly of West Bengal - Application of Inedible Ink on elector’s finger- personnel- reg.

    90 downloads

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  25. Voter turnout App

    Voter Turnout app 
    The New Android Mobile App called 'Voter Turnout' App provides estimated Voter's turnout in the real-time basis for every Citizen. Earlier, this used to be announced at the end of the Poll.
    The Election Commission of India for the first has launched a new application for giving live information to everybody about the estimated voter turnout during the poll. The application captures the real-time information from the data inputted by the Returning Officers and calculates the estimated totals and displays in the user-friendly android mobile application. The application is called as ‘Voter Turnout’ application. 
    The application is designed to show the Estimated Voter Turnout for each State which can further be drilled down to Parliamentary Constituency level and also to Assembly Constituency level. This application has been used in the second phase of the elections. To ensure near real-time update of the voter turnout, another mobile app ‘Suvidha Admin’ has been given to all Assistant Returning Officers / Returning Officers to make the entries of the voter turnout data.
    The Commission is of the view that the Voter Turnout Application is another big milestone in the use of Information and Communications Technology. Such innovative technologies bring the Commission closer to voters and help in the timely dissemination of information.
    Voter Turnout Link: https://play.google.com/store/apps/details?id=in.gov.eci.pollturnout
    The mechanism involves simple entry of estimated cumulative percentage turnout through the web portal or mobile app during the currency of the poll y Assistant Returning Officer/ Returning Officers. These entries are to be done mandatorily during a designated time slot by the Assistant Returning Officers for the AC segment of the PC from within the New Suvidha Portal. After the end of the poll, New Suvidha Portal allows entry of detailed turnout report, both Lok Sabha and Assembly Election-wise, which includes male, female and other gender numbers against the total number of electors and comparison with corresponding figures of GE 2014 turnout is also done. The ARO/ RO can use the SUVIDHA ADMIN App to enter the Estimated Voter turnout also.
    This new mechanism will simplify the data entry of two-hourly voter turnout and help in timely dissemination of the information on a real-time basis. The step-by-step process, the expected reports based on the data entry and the detailed guidelines are attached herewith, which should be brought to the notice of all officials.
    The AROs & ROs should be clearly directed that they are personally held responsible for Voter Turnout data entry. Once the timeslot is passed, then the responsibility of data entry will be that of Returning Officer and in-turn the CEO. It should also be ensured that there is sufficient manpower, communication mechanism from Polling Stations and network availability.

    3,079 downloads

    Submitted

  

ECI Main Website

ECI Main websiteThe Election Commission of India is an autonomous constitutional authority responsible for administering election processes in India. The body administers elections to the Lok Sabha, Rajya Sabha, State Legislative Assemblies in India, and the offices of the President and Vice President in the country. The Election Commission operates under the authority of Constitution per Article 324, and subsequently enacted Representation of the People Act. 

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